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The Bishop’s Executive Secretary Office
Supporting the Bishop in the day-to-day administration of the Diocese of Kitui.
About the office
The Bishop’s Executive Secretary office supports the Bishop in the day-to-day administration, communication, coordination, and pastoral organization of the Diocese of Kitui.
The office helps ensure that the Bishop’s instructions, appointments, records, and official communications are handled professionally, confidentially, and efficiently.
Duties
01
Manage the Bishop’s diary, appointments and meetings, and book parish visits, confirmations and other diocesan functions.
02
Receive, prepare, file, and respond to official correspondence, including letters, emails, circulars, notices, and memos.
03
Coordinate communication between the Bishop’s office, priests, religious communities, diocesan departments, institutions, commissions, and parishes.
04
Prepare agendas, minutes, reports, programs, and other official documents required by the Bishop or diocesan administration.
05
In liaison with the Administrative Secretaries, receive visitors, phone calls, and requests directed to the Bishop’s office, and guide them appropriately according to office procedures.
06
Maintain confidential records relating to clergy, parishes, institutions, diocesan administration, and pastoral matters.
07
Organize meetings convened by the Bishop, send invitations, take minutes at the Priests Council, Pastoral Council and Heads of Department meetings, and follow up on agreed action points.
08
Support the planning and coordination of diocesan events such as ordinations, pastoral visits, celebrations, meetings, and official ceremonies.
09
Ensure that information and instructions from the Bishop are communicated clearly, accurately, and in good time to the relevant persons or offices.
10
Maintain an orderly office system, including filing, records management, stationery, schedules, and general administrative support.
11
Plan and follow up the Diocesan Calendar of Activities.